Logo
Outlook Calendar Sync

Keep family plans in sync with work —
without sharing sensitive details.

(14-day full-feature trial — no sign-up)
Last update: 07.08.2025

Processing on your PC · One-way sync (Outlook → iCloud/Google) · Choose what is synched (e.g., title/location) · No user account, no telemetry · Code-signed installer · winget supported 

                  > winget install ThomasGossler.OutlookCalendarSync
hero-image shape shape
Benefits

Share what matters —
not the details

Show titles/locations only; keep private notes at work.

Respect IT expectations

Local processing, one-way, minimal data (always follow your company’s rules).

Set it and forget it

Runs in the background; no extra app juggling.

Privacy by Design & Default

Your data is handled safely and securely, with no data collection or telemetry.

How It Works

Setup and Forget

  1. Install on Windows 11 or above.
  2. Pick your target (iCloud or Google).
  3. Choose what to sync and click Save — it runs quietly in the background.

Testimonials

What Other Users Say

Here are some testimonials from other users —
translated for better readability.

"Even though the program doesn't yet support the new Outlook app, I was able to use it easily by installing the classic Outlook app in parallel. It automatically uses the classic app in the background, and I still only use the new Outlook app."

author

Linda Moore

IT Specialist

"With this tool, I don't have to worry about my kids messing up my work calendar when they play with my personal phone. ;-) The one-way sync is exactly what I wanted. My work calendar should be the only place where I manage my planning. I hate it to deal with bidirectional sync issues."

author

Helga Prinz

Product Manager

"Since I started syncing important meetings from my work calendar with my wife’s personal iCloud calendar, our evening and weekend planning has been so much smoother."

author

David Wilson

Team Leader

"I don't want to pay for it, but even the free version, which syncs for today and tomorrow, is valuable to me. I sync my appointments to our family calendar so everyone knows when I'm coming home today, and it helps us plan for tomorrow together."

author

Carlos García

Finance Analyst

"I always get into trouble with my family when I'm late for a flight. I'm a frequent traveler and very conscious of my personal family time. Now I can't forget to share my flight appointments with my personal calendar—the tool reliably takes care of it."

author

Mark Thompson

Frequent Traveler

"I've been looking for something like this for ages. It works flawlessly and keeps my personal and work life aligned."

author

Rachel D. Harris

Operations Manager

Features

Main Use Case

As a busy professional managing both work and personal commitments, keeping track of your work schedule outside the office can be challenging. You might prefer using your personal smartphone over a company phone for convenience, or perhaps you don't have a work phone at all. However, company policies often restrict the use of personal devices for work purposes, making it difficult to stay updated with your work calendar.

Meme

Introducing Outlook Calendar Sync — the perfect solution for employees who use Microsoft Outlook but can't connect their work calendars to their personal smartphone due to company restrictions. With Outlook Calendar Sync, you can seamlessly transfer your Outlook appointments to your personal calendar via the Outlook Desktop application.

As a long-time employee of large companies with many regulations myself, I understand the importance of both, maintaining both your privacy and adherence to company policies. The tool only syncs the titles and locations of your work appointments, ensuring sensitive information is safe. Now, you can effortlessly manage your work-life balance by staying up-to-date with your work schedule on your personal device without compromising on privacy or violating company rules.

Sensitive Data protected Calendar Mess-up prevented
Other Products No No
Outlook Calendar Sync Yes* Yes*

*) Sync only title and/or location, filter by title and organizers, transform title

*) One-way sync (Outlook → iCloud/Google), recurring appointments resolved, existing events not modified


Stay on top of your schedule at any point in time, whether you're at home or on the go. Easily show or hide your work appointments as needed. Outlook Calendar Sync helps you keep your professional and personal lives in harmony.

Detailed list of features


  • Seamless Sync from Outlook to target calendar: Effortlessly synchronize Outlook calendar events to a target calendar with a filtered, one-way sync.
  • Calendar support: iCloud and Google target calendars are currently supported, more to come.
  • Privacy-Focused Configuration: Default settings prioritize data privacy.
  • Non-Intrusive Syncing: Sync seamlessly into an existing calendar without affecting current entries, whether the calendar is empty or already populated.
  • Flexible Configuration Options: Easily customize settings through the SyncSettings.json file (auto-reload feature) or a user-friendly configuration interface.
  • Selective Event Filtering: Ignore specific events using customizable blacklists with regular expressions.
  • Event Title Transformation: Apply regular expression transformation patterns to event titles through the configuration file.
  • Automation Support: Utilize command line arguments for automation (type /? for more information).
  • Automatic Startup: Enable automatic start through the Windows Task Scheduler, with the startup folder as a fallback option.
  • Localization: The user interface is available in the following languages: German, English, French, Spanish, Japanese and Simplified Chinese.
  • Compatibility: Compatible with all supported versions of Windows 11 and above, tested on 64-bit Intel/ARM systems, and works with classic Outlook Desktop 2019+ with the COM interface (Microsoft Graph support coming soon).
  • Easy Real-Time Log Review: Review the log stream in real-time when the console window is displayed.
  • Full-featured trial version: Test the application without restrictions for 14 days without the need to sign-up.
  • Free version: Use the application with restrictions for free and forever.

A note on Data Privacy

Because I do not collect any data from the program, I am unable to see if you experience any issues while using it. I kindly ask that you appreciate this commitment to high privacy standards at a low and fixed price (no recurring subscription fees). Instead of posting complaints publicly, please provide your constructive feedback directly by submitting an issue on the GitHub page linked below. If you're unable to do so, feel free to send it by email.

Help your IT Approve the Tool

In larger organizations, it can be challenging to get approval for new tools, especially when it comes to privacy and security concerns. To help your IT department understand the benefits of using Outlook Calendar Sync and explain why it is low-risk to let employees use it, you can provide them with the following information:


Presentation for IT:   PowerPoint | PDF

Pricing

Usage Options

Currently, there is only a lifetime license available for Outlook Calendar Sync. The price is a one-time payment and it includes all future updates within the same major version of the product. I'm planning to add an option for a monthly subscription in the future. If you would need a volume license for your company, please contact me directly via email. I will be happy to provide you with more information.

Please note: The price has been carefully and fairly calculated. To keep costs low for you, I have deliberately chosen a one-time price instead of a subscription. The price after taxes must at least cover the proportional costs for the initial development, infrastructure, and ongoing maintenance and further development.

POPULAR

PERSONAL

€ 14.99*
(lifetime licence)

  • One user
  • Up to 5 Devices
  • Lifetime license
  • Full-featured
  • Free updates
Download
  

FREE

€ 0.00

  • One user
  • 14-day unlimited trial
  • Then limited features
  • Free updates
Download

*) Including VAT. The price may vary depending on your location.

After the trial period ends, you will be prompted to purchase a license. If you choose not to purchase a license, the program will switch to the free version with limited functionality. Currently, this means that it will only sync the current day's and the next day's appointments. The lifetime license includes all future security and feature updates for the same major version of the product.

Payment is possible with credit card or PayPal, in many cases even in your local currency. You will receive an invoice with VAT included by email. You can use this to deduct the expenses from your taxes.

shape
FAQ

Any Questions? Answered.

I will include the most frequently asked questions here.

Today it works with classic Outlook Desktop. Microsoft's own timeline: enterprises get 12+ months' notice before being moved, and classic Outlook is supported at least until 2029. I'm tracking the change and will communicate updates. I'm also planning to add support for the new Outlook soon. Until it is available, you can install both the classic and the new Outlook in parallel.
It's designed for local, one-way, minimal-data sync by default. Always follow your organization's policy.
By default: only start times and duration. You can opt-in to also sync titles and locations. You can exclude items at all or adjust.
Unlike other calendar sync solutions, Outlook Calendar Sync is not a cloud-based SaaS product. It runs entirely on your own computer, giving you full control over your data and how it is accessed. The advantages: No recurring costs, no data collection, supports strict company policies.
After installing the program, the trial period will begin automatically. No sign-up or credit card information is required during the trial. Once the trial period ends, you will be asked to purchase a license. You can easily complete the payment transaction within the application.
Use the code-signed installer (publisher: "Thomas Gossler") or winget.
No. No sign-up, no telemetry.
The 14-day trial is full-feature. If you don't buy, it switches to the free version (sync today + tomorrow).
CONTACT ME

Let's talk about Outlook Calendar Sync.
Love to hear from you!

My Location

Erlangen, Germany

Further questions?

support@thomas-gossler.de

Want to report a problem or submit a suggestion for improvement?

Write an issue on GitHub